![]() A complete hardware asset management solution, however, also includes information on the condition of the object, the lending history or linked software assets. At best, they provide a rudimentary overview of licences, devices and maintenance intervals. Unfortunately, traditional methods, often started out of necessity, such as the Excel inventory spreadsheet, do not provide a complete record of all IT assets. If your company owns larger assets, such as excavators or mobile industrial equipment, professional real-time trackers can also be integrated into the inventory management software. ![]() This makes it easy for the entire IT department to see which employee recorded the location at what time. If you wish, we can implement software accounts for you that work with your existing Active Directory data. In cloud-based hardware inventory management software such as Timly, the location history is then visible from all linked accounts. ![]() For a easy inventory monitoring, for example, the location can be saved and updated via the smartphone’s GPS signal – in real time. Various processing options for the object then appear. This is stuck on the object and can then be scanned in using a smartphone or tablet. If, on the other hand, you make the hardware inventory possible via a mobile app, you make it easier for your colleagues to update data.Ī QR code can be generated for the entire IT inventory, but also for vehicles or machines. Poor site management can result in losses: Company inventory is “forgotten” somewhere or “disappears” because its whereabouts have not been documented over time. After all, hardly anyone will be particularly motivated to go specifically to a certain room with a paper list or to call an administrative assistant just to report the renewal of a licence or the loan of a keyboard. Especially if your company has very extensive premises or a high proportion of mobile workers, hardware inventory with a mobile app brings advantages. It already often does not work for furniture, vehicles or tools and is completely unattractive for IT infrastructures.Įmployees, after all, are now accustomed to completing administrative tasks through mouse clicks or smartphone gestures. Inventory management of this kind is very dependent on concentrated staff and accessible individual rooms. They offer similarly few functions as magnetic boards in warehouses and workshops where the whereabouts of equipment are to be recorded. Printed versions of inventory tables are even more prone to error. Excel spreadsheets, which may not be accessible from all end devices and work locations, are often of no help. Especially when distributed workplaces require the use of virtual machines, decentralised management of existing software is indispensable. This leads to unnecessary duplicate purchases or delays in operations because licences have expired unnoticed. Some administrative staff, for example, do not note down data on installed software. A lot of inventory data and detailed information is not recorded and has to be painstakingly researched when needed. This is better than nothing, but far from a modern and efficient method of hardware inventory. Often, IT asset management consists of individual spreadsheet documents. Most companies, of course, try to manage their devices and licences in one way or another.
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